Privacy Policy and Cookie Statement
5 South Charlotte Street
Wee Music School
9. Contact Details
Last Updated: July 2026
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1. Introduction
8. Cookie Policy
Wee Music School ("we," "our," or "us") is the trading name of Aden Mazur, operating from 3F1 Third floor, 3 Hill Street, New Town, Edinburgh, EH2 3JP.
Wee Music School
This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website, engage our services as a client or student, or apply to teach with us as a tutor in Aberdeen or Edinburgh. We act as a Data Controller for personal data processed through our website, client communications, and booking portal (TutorCruncher).
To exercise any of these rights, contact us at hello@weemusicschool.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
2. Information We Collect
- Access: Request a copy of the personal data we hold about you.
- Rectification: Request correction of inaccurate or incomplete information.
- Erasure: Request deletion of your data ("right to be forgotten"), subject to statutory retention obligations.
- Restriction & Objection: Restrict or object to our processing of your personal data under certain conditions.
- Withdrawal of Consent: Withdraw consent at any time for photography, marketing, or special category data processing.
A. From Clients, Parents, and Students
Under UK GDPR, you hold the following rights:
- Contact Details: Name, billing address, email address, and phone number.
- Student Details: Name, date of birth, relevant educational notes, or health/medical disclosures necessary for safe teaching.
- Service Preferences: Instrument preferences, skill level, and location (Aberdeen or Edinburgh).
- Billing & Transaction Data: Invoicing records, payment history, and payment tokenisation data handled securely via Stripe.
- Attendance & Lesson Records: Attendance logs, progress notes, and communication history via our platform.
- Safeguarding & Wellbeing Records: Incident reports, welfare concerns, or safeguarding disclosures logged securely by tutors via our platform.
- Media: Photos or video recordings from student concerts, workshops, or lessons (collected only with explicit consent).
7. Your Rights
B. From Tutors and Applicants
- Contact & Profile Details: Full name, address, email, telephone number, headshot, and biographical details.
- Professional Credentials: CVs, teaching qualifications, performance background, and proof of right to work.
- Vetting & Safeguarding Data: Protecting Vulnerable Groups (PVG) scheme membership numbers and vetting status via Disclosure Scotland.
- Financial Details: Bank details for remittance of tuition fees.
- Financial & Accounting Data: Retained for six years following the end of the tax year, in compliance with UK tax law.
- Student & Safeguarding Records: Retained until the student reaches age 21, or for six years after their last interaction with us (whichever is later), under the Prescription and Limitation (Scotland) Act 1973.
- Tutor Application Data: Unsuccessful tutor applicant records are deleted after 12 months.
- Consent-Based Media: Photos and promotional recordings are removed upon request or when no longer in active promotional use.
We retain personal data only as long as necessary to fulfill operational, accounting, and legal requirements:
3. How We Use Your Information
6. Data Retention
We process personal data for the following purposes:
- Service Delivery: Facilitating lesson bookings, tutor matching, scheduling, and venue management.
- Platform Administration: Managing client and tutor accounts via TutorCruncher.
- Payment Processing: Collecting tuition fees, instrument hire fees, and issuing automated invoices.
- Safeguarding & Vetting: Ensuring all tutors and substitute teachers (deps) hold active PVG scheme membership, and securely recording, investigating, and reporting any child protection or wellbeing concerns.
- Communication: Sending scheduling updates, enquiry responses, term notices, and administrative announcements.
- Promotional Activities: Sharing concert highlights, student achievements, or school news where explicit consent has been provided.
All third-party providers are bound by strict data processing agreements ensuring compliance with UK GDPR standards.
4. Legal Basis for Processing
- TutorCruncher: Our central booking, scheduling, enquiry routing, communication portal, and secure repository for safeguarding and wellbeing incident reports.
- Stripe: Secure payment processing for tuition and instrument hire. We do not store credit/debit card numbers on our servers.
- Disclosure Scotland: Processing PVG scheme applications and status checks for tutors and deps.
- Google Workspace: Encrypted email, document management, and client communication archives.
- Plausible.io: Privacy-focused, cookieless website analytics.
We share data with trusted third-party service providers strictly necessary to deliver our agency and administrative services:
We process personal data under the following legal grounds under UK GDPR:
- Contractual Necessity: To fulfill our terms with clients and agency agreements with self-employed tutors.
- Legitimate Interests: To efficiently run our music school agency, match students with appropriate tutors, collect debts, and maintain operational security.
- Consent: For recording/photographing students for educational or promotional purposes, and for processing special category health information supplied voluntarily.
- Legal Obligation & Safeguarding: Processing PVG scheme details and keeping accounting/tax records in compliance with Scottish and UK law.
5. Data Sharing and Third-Party Services
Edinburgh, EH2 4AN
Telephone: 07886231915
Email: hello@weemusicschool.co.uk
